Careers & Opportunities

Join our team!

See position details below for current openings and application information. No phone calls or visits, please. All applications should be directed to jobs@bartramsgarden.org; please read the full position details before applying.

Bartram’s Garden recognizes the value of promoting a diverse workforce. All individuals, including those from historically under-represented groups, are strongly encouraged to apply. In addition, any form of personal or professional connections to Southwest Philadelphia will be considered a plus for all applicants. If desired, applicants are invited to reflect in their cover letter or other written statement on how their professional and lived experiences position them for their requested role.

Finance & Operations Manager

Posted: May 28, 2024

The John Bartram Association is seeking an organized, systems-oriented person to serve as our Finance & Operations Manager. Reporting to the Director of Finance and with close working relationships with both external contractors and staff across the organization, the Finance & Operations Manager supports the mission of the John Bartram Association by providing conscientious and reliable financial support to our staff, vendors, and partners; supporting grants management; and ensuring smooth office operations.

Position Responsibilities

Organizational Financial Support

  • Perform day-to-day financial operations, including accounts payable, credit card reconciliations, accounts receivable, making bank deposits and liaising with external bookkeeper;
  • Support adherence to organizational financial policies, internal controls, and operating procedures;
  • Support the annual audit process including liaising with external bookkeeping service and auditors to provide requested documentation;
  • Work with Director of Finance and Director of Human Resources to support staff time-tracking documentation and time sheet submission;
  • Request and file insurance certificates from partners and provide partners as needed.

Organizational Administration

  • Support all aspects of office operations including:
    • respond to and/or direct routine business inquiries;
    • manage office supply inventory;
    • sort and distribute incoming mail and packages;
    • help maintain office organization and coordinate equipment repairs;
  • Support food and beverage requests for staff meetings, retreats, and holiday/social events;
  • Coordinate with Director of Facilities and external IT provider to support to staff in navigating phone, computer, software, and printer issues;
  • Manage the office phone system and auto-attendant functions; direct incoming calls as needed.

Grants Management

  • Input grant agreement and budget information within the organizational budget documents and provide external bookkeeping service with documentation to input awards in the financial accounting software;
  • Prepare and submit periodic financial reports and reimbursement requests; maintain workflow tool to track financial reporting deliverables;
  • Maintain calendar of reporting due dates and coordinate with different departments for progress narratives, metrics, and other required documents within reporting periods;
  • Serve as primary contact for all contracted evaluators and share findings with stakeholders regularly and as needed in the event of unforeseen findings;
  • Ensure each grant folder has copies of supporting documentation;
  • Review transaction detail reports for grants reporting, and reconcile the data with staff project leads;
  • Regular review and reporting of financial status, and availability of funds across all programs; monitor grant balances against grant end dates;
  • Support the implementation and evaluation of grant related policies and procedures.

Position Requirements

  • 2–3 years of experience in non-profit finance; experience with private and federal grant administration is a plus;
  • Proficiency and confidence with Excel is extremely important as is utilizing and integrating office technology into daily workflow (Microsoft Office Suite, Outlook, Teams, Zoom);
  • Experience with QuickBooks or other non-profit fund accounting applications;
  • This position will require access to personal information such as tax ID’s and payroll records as required by grant reporting requirements; a strong sense of discretion is required;
  • Ability to communicate across all programs and staff within the organization and maintaining and building productive relationships with other organizational stakeholders;
  • Strong analytical and problem-solving skills;
  • Excellent verbal and written communication skills;
  • Excellent interpersonal skills and eagerness to work as a member of the team;
  • Experience working in diverse communities with respect to race, ethnicity, class, gender, religion, orientation, and place of origin; lived commitment to racial, economic, environmental, and social justice.

Physical Requirements
Work in this position is primarily sedentary, requiring the ability to sit/stand at a desk, work on a computer, and use a monitor for extended periods of time.

Compensation

Starting salary is between $55,000–$61,000 annually, depending on experience. Benefits include healthcare and dental coverage, short and long-term disability coverage, paid holidays, vacation, and sick time.

 

To Apply

To apply, please send your resume along with a cover letter describing your interest in the position to jobs@bartramsgarden.org with “Finance and Operations Manager” in the email subject line. Only those whose applications are being considered will be contacted. No phone calls or visits, please. 

We will start reaching out to candidates for interviews on June 10, 2024, with the goal of having someone start in this position in July.   

Bartram’s Garden recognizes the value of promoting a diverse workforce. All individuals, including those from historically under-represented groups, are strongly encouraged to apply. In addition, any form of personal or professional connections to Southwest Philadelphia will be considered a plus for all applicants. If desired, applicants are invited to reflect in their cover letter or other written statement on how their professional and lived experiences position them for their requested role.

 

About Bartram’s Garden:
Bartram’s Garden is a 50-acre public garden in Southwest Philadelphia, situated on Lenape territory on the banks of the Tidal Schuylkill River. It is a venue for art, access to the tidal river and wetlands, outdoor classroom and living laboratory. Bartram’s Garden attempts to hold the long legacy of the land with a commitment to learn and share a more complete truth about its plants and the people who grow them.

The mission of the John Bartram Association is to create equitable relationships among people and nature through immersive, community-driven experiences that activate the Bartram legacy, Garden, and House, on land and on the Schuylkill River, in Southwest Philadelphia. The garden was founded in 1728 by John Bartram, whose passion for plants and the natural world continues to nurture and inspire horticulturists and nature lovers from all walks of life. Located in Southwest Philadelphia, the 50-acre public historic garden is preserved, enhanced, and maintained by the John Bartram Association as America’s oldest surviving botanic garden in cooperation with the Parks and Recreation Department of the City of Philadelphia.

Today, Bartram’s Garden offers opportunities for visitors to connect with and learn about plants, nature, history, art, and science. It encompasses the 1731 Bartram house and farm buildings, botanic garden, reclaimed, meadow, tidal wetlands, community farm, recreational trails, and the Schuylkill riverfront with its community boathouse and accessible public boat dock.

In recent years, Bartram’s Garden has been working to build its local Southwest Philadelphia–focused programs and strengthen its local community partnerships. Continuing to broaden and deepen these relationships and build sustaining relationships with families, local institutions, churches, schools, and academic institutions utilizing the Bartram legacy as inspiration for learning and environmental stewardship is at the heart of our vision for a great civic common and river garden. The Garden is in the midst of transformation, with opportunities for growth and renewal. With the construction of the Bartram’s Mile Trail and the first major house and garden restoration in nearly a century, the profile and visitation at Bartram’s Garden have increased. Capitalizing on this momentum, we are planning many campus investments, including a future riverfront restoration, freshwater mussel hatchery, and climate resistance field station. These opportunities are focused on building our capacity to serve as Southwest Philadelphia’s largest city park, expanding our role as an anchor community space and cultural asset.

 

Artist Vending Opportunities

Interested in selling your handmade items at Bartram’s Garden? We have opportunities for vending at various events and festivals throughout the year, as well as the possibility of vending wholesale through our Welcome Center. As a neighborhood park, our mission is to prioritize connections in Southwest Philadelphia.

Please fill out the Vending Interest Form. We’ll be in touch if it feels like a good fit.

If you have any questions about this form, please contact Tahnisha Burke Thomas at tthomas@bartramsgarden.org. Thanks!

You may also be interested in:

Youth Internships

Paid opportunities available for local youth and young adults.

Volunteers

Interested in getting involved? Check out upcoming volunteer activities.

Vending Interest Form

I'm interested in:

Biking & Walking

Birds

Boating & Fishing

Flowers, Plants & Trees

Gardening

History

Kids' Activities

Sankofa Community Farm

Southwest Philadelphia

Water Quality

Workshops, Wellness & Culture

Youth Internships

I'm interested in:

Biking & Walking

Birds

Look up! More than 100 species of birds rely on this ecosystem.

Boating & Fishing

Enjoy all that the Tidal Schuylkill River has to offer.

Flowers, Plants & Trees

See what’s blooming, find a favorite tree, and stroll the gardens and natural lands.

Gardening

Bring the Garden home! Shop for plants or grow food, trees, and more.

History

Uncover the interconnected stories of this historic site.

Kids' Activities

Join us year-round to learn, make, share, and wonder.

Sankofa Community Farm

“Go back and get it!” Growing food sovereignty with an African Diaspora focus.

Southwest Philadelphia

Resources and opportunities especially for neighbors in Southwest Philly.

Water Quality

Find our latest data on the river’s bacteria levels and recent rainfall.

Workshops, Wellness & Culture

Enjoy upcoming workshops, self-care, and events. Are you a Southwest artist? Let’s partner!

Youth Internships

Calling Southwest students: paid internships available with the river, the farm, and the trees.